Job Search

Latest jobs with G4S

Personal Assistant

Return to Search Results
Job Reference: G4S/TP/2171784/126483
Number of Positions: 1
Job Category: Facilities Management
Contract Type: Full Time
Salary: £1 - £1
Location: Cairo
G4S Region: Africa
Country:Egypt


G4S Business Unit:Egypt
Closing Date: October 19, 2018
Package Description: Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

Job Introduction:

To provide secretarial support to the managing director

Role Responsibility:

  • Controlling and manage diaries effectively

  • Coordinating and controlling telephone calls

  • Coordinating  correspondence (mail, e-mail, faxes) and ensuring appropriate action

  • Controlling filing of documentation

  • Controlling private arrangements and office related arrangements

  • Handling all incoming and outgoing mail/courier services

  • Coordinating and arrange all relevant meetings and workshops

  • Performing venue inspections where required

  • Ensuring smoothness of travel and accommodation arrangements

  • Maintaining cost controls where applicable on travel arrangements

  • Ensuring that conference facilities, equipment, meals and refreshments adhere to standard

  • Compiling presentations as requested using the official company templates

  • Checking formatting and spelling of all material to be included in workshop/meetings

  • Ensuring distribution of relevant documentation at least one working day prior to workshop/meeting

  • Ensuring smoothness of all travel arrangements for meetings/workshops

  • Ensuring minutes are typed, authorised by manager and distributed within 4 working days of meeting held

  • Typing minutes of meetings and reports

  • Distributing minutes and reports to the appropriate people as requested by the manager

  • Typing all the letters and documents within required time frame and accurately

  • Distributing all incoming faxes to the appropriate people as quickly as possible

  • Opening mail to determine who the correspondence is intended for

  • Delivering mail to the appropriate person concerned for their attention

  • Screening calls that come in to the manager’s office to ensure that the caller is helped as quickly as possible

  • Ensuring compilation of reports as required


The Ideal Candidate:

Minimum Qualifications:

  • Grade 12 or equivalent with a preferred diploma in Office Management administration
  • Relevant experience in administration – 2 years experience in a related position would be deemed appropriate for this level position

Knowledge:

  • Knowledge of administrative procedures such as travel arrangements, scheduling of meetings and resources

  • Knowledge of company policies and procedures

Skills:

  • MS Office Computer skills – specifically PowerPoint at an advanced level

  • Acting professionally

  • Communication (written and verbal)

  • Supporting and working with others

  • Delivering objectives

  • Minute taking

Attributes:

  • Delivering great customer service

  • Sharing and cooperating

  • Dealing with changing circumstances

  • Understanding the organisational environment

  • Attention to detail

  • Work under pressure


About the Company:

G4S is the world’s leading international security solutions group, which specialises in outsourced business processes in sectors where security and safety risks are considered a strategic threat. G4S is the largest employer quoted on the London Stock Exchange and has a secondary stock exchange listing in Copenhagen. G4S has operations in more than 125 countries and 657,000 employees. 

G4S operates in over 25 countries in Africa and employs over 105 000 people on the continent. At G4S South Africa, our vision is to be recognised as the leader in providing security solutions. We therefore endeavour to build and maintain a motivated, capable workforce who are proud to work for our region and able to deliver our commercial strategy. We continue to build on the excellent people management practices which are in place across the Group in order to fully engage our workforce. 

G4S is an organisation which is defined by its values, which are:

  • We act with Integrity and Respect - Our business activities and relationships are built on trust, honesty and openness. We do what we promise and always strive to do the right thing. We listen. We treat our colleagues, customers and those in our care with the utmost respect.
  • We are passionate about Safety, Security and Service Excellence - We are passionate about working safely and take great care to protect our colleagues and customers from harm. We are experts in security and use that knowledge to protect our customer’s assets. We keep our promises and are passionate about delivering high levels of customer service.
  • We achieve this through Innovation and Teamwork - We invest in technology and best practice to continuously improve the products and services we offer. We challenge ourselves to find new ways of helping our customers achieve their goals. We work together as a team, valuing everyone’s contribution, to ensure we achieve the best results for our customers and our business.

Apply for this job

Sitemap